Job systematization and descriptions enable clear definition of roles, responsibilities, and hierarchy within an organization, creating a foundation for effective human resource management, employee development, process optimization, and achievement of business goals.
A person is successful when they are in good shape, balanced, and focused. The same applies to organizations. Our experience has shown that organizational design is a key process for successfully managing processes and people. It involves a series of decisions regarding the structure, overall system, and characteristics of the organization, which we define through systematization and job descriptions.
A systematic approach to work organization brings multiple benefits for the company and employees:
- Clearly defined roles and responsibilities
- Transparent structure and hierarchy
- Foundation for career development, rewards, and performance management
- Easier decision-making and better collaboration among teams
What does systematization include?
1. Organizational Structure Design
We establish the foundations of a functional and efficient organization through:
- Clear grouping of positions into organizational units
- Defining hierarchical relationships and role levels (management, specialist, operational, administrative)
- Guiding relationships within and between units
- Creating a foundation for managing business processes
2. Creating “Job Families”
A model that groups similar positions according to the role they play in the organization (not only by organizational unit):
- Positions that support the organization
- Positions that contribute to results
- Positions that deliver results
Benefits of job families:
- Simplified employee management and development
- Succession planning and career development
- Defining job levels and corresponding competencies
- Basis for structured determination of salaries and rewards
3. Job Description Development
The goal is to clearly define the responsibilities, tasks, and expectations of each position to ensure the organization functions in a coordinated and effective way.
A job description includes:
- Basic information (title, department, superior/subordinate relationships)
- Purpose of the position
- Key responsibilities and tasks
- Performance measures
- Financial and non-financial dimensions (budgets, number of people, markets…)
- Required competencies and experience
- Working conditions and specificities
What we offer:
Assistance in organizational design
Creation or revision of job descriptions and job catalogs
Support in using job catalogs for designing training and development processes
Assistance in preparing labor-law documents regulating job systematization
Preparation and training of internal resources for creating systematization and job descriptions
Guides for creating job descriptions
Workshops for developing job descriptions
Defining performance measures for positions
